Serving as Executor FAQs

If this is the first time you have been directly involved in the probate of an estate, it helps to get a general idea if what your role is during the process. The overall purpose of probate is to ensure that a decedent’s estate assets are identified, valued, and eventually transferred to the new owners. Before assets can be distributed, however, creditors must be given the opportunity to file claims and any federal and/or state gift and estate taxes must be paid. The Executor of an estate is appointed by the decedent in his/her Last Will and Testament and is charged with overseeing the probate of the estate.

The Executor must locate and review all estate planning documents. Because estate planning documents may interact, it is crucial to locate all of them as soon as possible. Documents to look for may include a Will, trust agreement, life insurance policies, and/or Letter of Instruction among others. An original copy of the Will must be located in order to initiate the probate process which will officially grant you the authority you need to act as the Executor of the estate. An Executor must also ensure that assets are identified, located, and secured because he/she is ultimately responsible for them throughout the probate process.

Examples of steps to take include:

• Take possession of vehicles.
• Close financial accounts
• Lock up real estate and arrange for upkeep.
• Speak to employees at a business and arranging for continued operations

No which is why the Executor must categorize estate assets. Some assets are classified as “non-probate” assets because they bypass probate altogether. Determining which assets are probate assets and which are non-probate assets is necessary to determine if the estate may qualify for a small estate alternative to formal probate. Common examples of non-probate assets include:

• Assets held in a trust
• Proceeds of a life insurance policy
• Accounts designated as POD or TOD
• Certain types of jointly held property
• Certain retirement accounts

The Executor must request several certified copies of the decedent’s death certificate. A copy will likely need to be submitted to the court to open probate. One will also be needed for the funeral home, and copies will likely be needed for third parties when acting as Executor. You will also likely need to submit an original copy of the decedent’s Last Will and Testament to the court.

You are not legally required to retain an attorney when serving as the Executor of an estate; however, doing so will help you avoid costly mistakes. Any fees related to probating the estate, including legal fees, will be paid by the estate.